How to setup email on Outlook

Applies to:
Professional Hosting
Business Hosting
WordPress Hosting

Difficulty:
Easy

Time Needed:
5 minutes

Introduction

This is a quick step-by-step guide to setting up email on Outlook.


Please note: You need to have created a mailbox for your account as detailed at 'How to manage your email addresses' before you can set up email your device.



How to setup email on Outlook


Step 1

Open Outlook

Firstly, you'll need to open Outlook by clicking on the Outlook icon.

Open Outlook

Step 2

Choose 'File'

Once Outlook has opened, click on 'File' from the main menu.

Choose 'File'

Step 3

Choose 'Add Account'

Select 'Info' from the menu on the left hand side. You will then be presented with a page titled 'Account Information'. Click on the button labelled 'Add Account'.

Choose 'Add Account'

Step 4

Add Account

You will be presented with dialog box. Click on the option towards the bottom of the screen, labelled 'Manual setup or additional server type', then click on the button labelled 'Next >'

Mail Account Setup

Step 5

Choose POP or IMAP

Next, check the box labelled 'POP or IMAP'. Then click on the button labelled 'Next >' to proceed to the next stage.

Choose IMAP or POP

Step 6

POP and IMAP Account Settings

Under the heading 'User Information' enter your name and email address in the fields labelled 'Your Name' and 'Email Address'.

Under the heading 'Server Information' locate the dropdown menu menu labelled 'Account Type' choose either 'IMAP' or 'POP', depending on your preference. In the field labelled 'Incoming mail server' enter 'mail.yourdomain.com'. In the field labelled 'Outgoing mail server (SMTP)' enter 'smtp.yourdomain.com'.

Under the heading 'Logon Information' enter your email address into the field labelled 'User Name'. In the field labelled 'Password' enter your password, making sure that the email address and password match the mailbox details from your 34SP.com account. Check box labelled 'Remember Password'.

When you have entered the relevant details, click the button labelled 'More Settings'.

Please note: Where domain is "yourdomain.com", please replace with your own domain name.

POP and IMAP Account Settings

Step 7

Internet Email Settings

This will open a new dialog box. Navigate to the tab labelled 'Outgoing Server'.

Ensure the checkbox labelled 'My outgoing server (SMTP) requires authentication' is checked. Then click the option labelled 'Use same settings as my incoming mail server'.

When those changes have been made, click on the button labelled 'OK' to return to the previous screen.

Internet Email Settings

Step 8

Complete Account Settings

Once you are returned to the previous screen, click on the button labelled 'Next >'.

Complete Account Settings

Step 9

Test Account Settings

Once you have clicked on the 'Next >' button, Outlook will run a quick test, to see if the settings you have entered are correct. If you have entered your email mailbox information correctly, you will see 2 green ticks on the screen. If the test fails, please return back to step 6 and ensure you have entered the correct details.

If you have passed the settings test, click on the button labelled 'Close' to proceed.

Test Account Settings

Step 10

Finish Outlook Setup

To complete the setup, click the button labelled 'Finish'.

Finish Outlook Setup

Step 11

Outlook Setup Is Complete

Your mail setup is complete. You may need to restart your mail client for the new settings to take effect. Once completed, you should be able to send and receive email via Outlook. To test that this is working, click on the icon in the top right corner labelled 'Sent/Receive', which will receive any emails you have been sent.

Outlook Setup Is Complete

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