How to download email via POP on Gmail

Applies to:
Professional Hosting
Business Hosting
Reseller Hosting
WordPress Hosting


Time Needed:
5 minutes


This is a quick step-by-step guide to setting up email on Gmail.

When you setup a POP email account, your emails are downloaded off the server and into your email client. This means once you delete an email via your email client, it is permanently deleted. POP also has limitations, as such we do not recommend using it if you access your email account via multiple devices.

Please note: You need to have created a mailbox for your account as detailed at 'How to manage your email addresses' before you can set up email your device.

How to setup email on Gmail

Step 1

Log in to Gmail

Firstly, you'll need to log in to your Gmail account at

Log in to Gmail

Step 2

Choose 'Settings'

Once you have logged in, locate the settings icon (a cog) in the top right-hand corner of the screen and click on it.

Then choose "Settings" from the drop down menu.

Choose 'Settings'

Step 3

Choose 'Accounts and Import'

You will be presented with a page of Gmail settings. Please click on the tab at the top of the page, labelled 'Accounts and Import'.

Choose 'Accounts and Import

Step 4

Choose 'Add an email account'

Then locate the link labelled 'Add an email account' and click on it.

Choose 'Other'

Step 5

Enter your email address

This will open a pop-up window. Simply enter the email address you wish to setup, in the form field provided. Then click the button labelled 'Next'.

Enter your email address

Step 6

Choose 'Import emails from my other account (POP3)'

For the next step, make sure the option labelled 'Import emails from my other account (POP3)' is checked, and then click the button labelled 'Next'.

Choose 'Import emails from my other account (POP3)'

Step 7

Your email address details

Then enter your email address details.

For 'Username' please enter your full email address. In the field labelled 'Password' enter the email address password. In the field labelled 'POP Server' please enter

When you have entered the relevant details, click the button labelled 'Add Account' to complete the setup.

Please note: Where domain is "", please replace with your own domain name.

Your email address details

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